Tag: travel document

Booking plane tickets for a baby or toddler

On By jocairdwp

Children under the age of two travel for (almost) free on most airlines as long as they’re sitting on your lap, but you still need to book a ticket for your baby. The information required for booking varies depending on the airline but be prepared to provide your baby’s full name and date of birth, as you would with an adult booking.

Fees and taxes

A man sleeps with a sleeping baby on his lap while a flight attendant passes
The baby girl and my partner passed out on our flight back from the Canaries

Most airlines charge either a small one-off fee (usually around £20) or 10% of an adult fare for a child under the age of two sitting on an adult’s lap. Because one-off fees are set, it’s sometimes cheaper to pay for a seat for your baby on budget airlines, though bear in mind that you won’t get infant baggage allowance (see below) on an adult ticket.

There’s no airline tax to pay on tickets for children under the age of 16 leaving from UK airports, but you may be charged a local tax on the ticket for the return journey, depending on where you’re travelling from.

Children aged two and over require their own seat, which are usually charged at around 75 per cent of the cost of adult tickets. If your child will be turning two while you’re away, get in touch with the airline before you book. Some airlines will waive the fee on the return journey, some won’t, but it’s always worth asking.

Booking a ticket for an unborn child

2016-10-23 12.14.21
Post-feed on the baby girl’s first flight, to Santiago de Compostela, when she was six-weeks-old

If you’re pregnant and booking a trip that will take place after your baby is born, most airlines will ask you to put ‘Infant [Your Surname]’ as the name and your due date as the date of birth, then call them with the correct details after the birth. Policies do vary though, and you probably won’t find information this niche on airlines’ FAQ pages, so make sure you phone or email to check before booking. Each airline has its own minimum age for flying so double check this too – it’s 14 days on easyjet, for example, while babies can travel with British Airways 48 hours after birth.

Which seats to book

Infant lap tickets are limited to one per adult so if you’re travelling with two children under the age of two you’ll either need to bring a second adult or book a seat for one of the little ones. In the latter case, you’ll also need a suitable child restraint system, depending on the age of your child. This might be a car seat (check with your airline which models are allowed) or an AmSafe Child Aviation Restraint System (CARES), which is suitable from 12 months. They aren’t cheap, but you can save some cash by hiring one on eBay.

For long-haul flights, it’s worth trying to book the bulkhead seats at the front of the cabin and a carrycot or child seat (depending on the weight and height of your child). This is sometimes more straightforward to do over the phone rather than online. It’s a good idea to reconfirm the carrycot booking before you travel and again at check-in.

If these seats aren’t available, and there are two of us travelling with the baby girl, my partner and I try to book window and aisle, in the hope that the middle seat will be left empty. This tactic often works, and even when it doesn’t, your neighbour is very likely to be willing to swap their middle seat for one of yours, so you end up sitting together anyway.

For short-haul, we find two seats across the aisle from each other more convenient than sitting side-by-side, as you’re both easily able to get up and walk around with the baby in a sling or get things out of the overhead lockers.

There are restrictions on where in the cabin you can sit with an infant on your lap – exit rows are always out of bounds and other rules apply on some airlines. This will usually be made clear when booking. Some airlines will let you reserve seats for your whole party for no extra cost if you’re flying with a baby but be on guard for those that don’t (ahem, easyjet) so you can factor the additional cost of sitting together into the price of your trip.

Infant baggage allowance

A toddler sits in an open suitcase, other bags on the floor around her.
The baby girl helping us unpack on our trip to Gozo, November 2017

The rules around cabin and checked baggage for infants under two, whether sitting on your lap or in their own seats, vary wildly from airline to airline, but you can expect to be able to bring two or three large items of baby travel paraphernalia, such as pushchair, travel cot, car seat and a small additional cabin bag for nappies, milk, baby food, etc. Beyond that, it’s hard to generalise so check when booking.

For ideas on what to pack, including snacks, toys and essential kit, check out my post on flying with a baby or toddler. You might find my general baby/toddler packing list handy too.

Travel documents

I’ve written a couple of dedicated posts about travel documents so I won’t repeat myself here. Suffice it to say that you’ll need a passport for your child and a visa if one is required for your destination. If you’re taking a child abroad you technically need permission from anyone with parental responsibility for that child (i.e. your other half, if you’re travelling without them) – more on this in my other post.

A baby in its mother’s arms holds a new British passport
Just after this was taken the baby girl turned to the photo page and had a proper laugh at herself as a two week old

Travel documents for baby – passport, consent letter, visa

On By jocairdwp

Organising travel documents for your baby – from passport and visa to consent letter – is the first step to taking your little one away on her first adventure.

Passport or photo ID

A baby in its mother’s arms holds a new British passport
You’ll need a consent letter for travelling solo with your baby, in addition to a passport or photo ID

Children require passports for international travel (if you don’t have one for your baby yet, read my post on how to apply for her first UK passport), but for flights within the UK the adult travelling with them can vouch for their identity. The adult will need to carry photo ID, the more official the better. (Though I was intrigued to learn that the airline Flybe includes NUS cards and valid firearm certificates on its long list of acceptable forms of identification.)

Visa

When it comes to visas to almost any destination you care to name, you can safely assume that the rules are the same for children as they are for adults. This has implications not just for pre-trip admin, but for budgeting too. Fees are typically the same regardless of the age of the applicant (though they do often vary depending on the nationality of the person applying, something to watch out for if your child holds a different passport to you).

Consent letter

None of the above probably comes as much of a surprise – we’re all used to needing passports and visas to travel. What you might not be aware of is that if you’re taking a child abroad, you technically need permission from anyone else with parental responsibility to do so. Ie if you’re a mother or father travelling with your baby by yourself, you need to bring a consent letter specifying that their other parent has given the trip the go ahead.

You should include passport information for both parents, plus your child’s passport information and details about the trip. And to really do it by the book, the consent letter should be witnessed by a notary, and you should bring along proof of your relationship to the child, such as a birth certificate – the real thing, not a photocopy. Have a look online for a template form.

There are very few situations in which you would actually be asked to provide such a consent letter, but some countries are stricter than others so it’s worth checking in advance. Parents who don’t share a last name with their children also report more hassle in this regard (the law is designed to prevent child abduction), as do parents of a different ethnicity to their kids.

Sorting out the consent letter – particularly having it notarised – certainly sounds like a pain, but much less of a pain than being refused entry at the border and being sent home. A halfway measure that some parents use is carrying a copy of your child’s birth certificate, so at least you’ve got one official document on you that connects you to your child if anyone asks.