Travel documents for baby – passport, consent letter, visa

Organising travel documents for your baby – from passport and visa to consent letter – is the first step to taking your little one away on her first adventure.

Passport or photo ID

A baby in its mother’s arms holds a new British passport
You’ll need a consent letter for travelling solo with your baby, in addition to a passport or photo ID

Children require passports for international travel (if you don’t have one for your baby yet, read my post on how to apply for her first UK passport), but for flights within the UK the adult travelling with them can vouch for their identity. The adult will need to carry photo ID, the more official the better. (Though I was intrigued to learn that the airline Flybe includes NUS cards and valid firearm certificates on its long list of acceptable forms of identification.)

Visa

When it comes to visas to almost any destination you care to name, you can safely assume that the rules are the same for children as they are for adults. This has implications not just for pre-trip admin, but for budgeting too. Fees are typically the same regardless of the age of the applicant (though they do often vary depending on the nationality of the person applying, something to watch out for if your child holds a different passport to you).

Consent letter

None of the above probably comes as much of a surprise – we’re all used to needing passports and visas to travel. What you might not be aware of is that if you’re taking a child abroad, you technically need permission from anyone else with parental responsibility to do so. Ie if you’re a mother or father travelling with your baby by yourself, you need to bring a consent letter specifying that their other parent has given the trip the go ahead.

You should include passport information for both parents, plus your child’s passport information and details about the trip. And to really do it by the book, the consent letter should be witnessed by a notary, and you should bring along proof of your relationship to the child, such as a birth certificate – the real thing, not a photocopy. Have a look online for a template form.

There are very few situations in which you would actually be asked to provide such a consent letter, but some countries are stricter than others so it’s worth checking in advance. Parents who don’t share a last name with their children also report more hassle in this regard (the law is designed to prevent child abduction), as do parents of a different ethnicity to their kids.

Sorting out the consent letter – particularly having it notarised – certainly sounds like a pain, but much less of a pain than being refused entry at the border and being sent home. A halfway measure that some parents use is carrying a copy of your child’s birth certificate, so at least you’ve got one official document on you that connects you to your child if anyone asks.

How to sterilise your baby’s feeding equipment when you’re away from home

The NHS recommends sterilising any feeding or expressing equipment that comes into contact with milk until your baby is a year old. So if you do any bottle feeding at all and are planning on spending time away from home with your baby before she turns one, you need a portable way of sterilising her things. Even with the most generous baggage allowance in the world you’re not going to want to take your bulky plug-in electric steriliser on holiday.

If you’re staying somewhere with a kitchen, boiling the feeding equipment in a saucepan on the stove is a good solution that doesn’t require any extra kit. Make sure there’s enough water to cover the equipment, check that there are no air bubbles trapped, and boil for five minutes. If you put the bottles together with their teats and lids and keep them in a clean container, they’ll stay sterile for up to 24 hours.

An easier route, which doesn’t require access to a stove, is cold water, or chemical, sterilising. There are two options available – tablets and fluid – and which one is best for you will depend on the circumstances of your trip.

They work in the same way: you make a solution and submerge your clean feeding equipment, again ensuring there are no air bubbles. The equipment is ready to use after the time specified on the label (15-30 minutes usually); there’s no need to rinse it, just shake off the excess solution. The items will stay sterile if left in the solution for up to 24 hours; after that point you have to make a fresh batch.

The tablets are extremely light and take up no space in your luggage but are less convenient to use. Each tablet is designed to be dissolved in a specific quantity of water (which varies brand to brand) so if you don’t have a container large enough you’ll need to do some sums and split the tablets accordingly. The fluid is heavier in your luggage but it’s easier to measure out the exact quantity you need.

Whether you opt for fluid or tablets, pack a Tupperware box big enough for your requirements, measuring how much it holds before you travel (pack a lid too – the solution can bleach fabrics so you don’t want it splashing around). You’ll also need a bottle brush and washing up liquid to clean the feeding equipment before you sterilise it, though I’ve been known to use shower gel for the purpose.

Even if you’re not planning on doing any bottle feeding at all, it’s a sensible precaution to take feeding equipment and a couple of bottles of ready-mixed formula away with you if you’re travelling with an unweaned baby, particularly somewhere remote. In the unlikely event that something happens to get in the way of breastfeeding, you’ll want an alternative way of getting some milk down her.

Essential kit for cold sterilising – feeding equipment, sterilising tablets, Tupperware box – in a partially packed suitcase filled with baby clothes
Essential kit for cold sterilising: feeding equipment, sterilising tablets, Tupperware box

 

Museums and galleries with a baby

A toddler plays on the carpet at the Turbine Hall at Tate Modern during the Superflex installation
The Turbine Hall at Tate Modern is always a great option for little one, but the stripy-carpeted installation by Superflex was a particular winner

Babies may not seem like ideal companions for gallery-hopping, but with some advance planning, taking a baby to a museum can be a surprisingly fulfilling experience. I’ve actually been on more visits to more museums and galleries with the baby girl than I did in the year leading up to her birth – which is saying something, because, you know, I’m an arts journalist.
The easiest time to take your baby to a museum is before she’s interested in rolling around. Those first few months, it’s just a matter of putting her in a sling and making a note of where the café is so you know where you can sit down and have a rest. You’ll need to bring all the usual baby paraphernalia with you, of course, so I’d recommend taking a pushchair too, or you’ll get pretty tired pretty quickly carrying it all around. Most large museums and galleries will be accessible with a buggy, but if they’re not – or you don’t fancy walking around with it – ask to leave it in the cloakroom. Smaller, quirkier institutions, or those in developing countries, can be less well set up in this regard, so consider packing light and leaving the pushchair at home, in the car, or wherever you’re staying.
Once your baby is of an age where she’s not content to be carried around for extended periods, you need to be pickier about where you’re visiting. Is there an area at the museum you’d like to go to where it would be safe and appropriate to let your baby roll or crawl around on the floor to give her a break from the sling or buggy? Dedicated children’s galleries like the ones at the National Museum of Scotland are ideal, but large foyers like at the Barbican Centre also work, as do immersive installations like Gustav Metzger’s Liquid Crystal Environment at Tate Modern.

Visiting with a small person in tow, you won’t be able to spend hours absorbing every detail of every exhibit in the way that you might if you were there by yourself, but that’s not necessarily a bad thing. Knowing that you can’t possibly do it all removes the pressure of trying to do so, and the experience can be more enjoyable as a result. That said, if your baby will nap in a sling or buggy, you can probably squeeze in an hour of uninterrupted culture if you time it right.
With toddlers there are a few more things to consider. Lots of museums and galleries run free activity sessions for children and families, so check before you go to see if there’s one that coincides with your visit. Self-guided activity trails can be fun too. If there’s nothing like that on offer, buy a few postcards at the gift shop on your way in, and make a game of finding the object or art work as you go through the museum. Not all toddlers will have the patience for such an activity, but you could try the simpler, DIY version instead: do basic drawings in a notebook of objects that appear – trees, cars, etc – and get your offspring to race around trying to find them.

Child passports

Applying for a British passport for a child is very similar to applying for an adult, but as it’s probably been a while since you did that for the first time, here’s a refresher.

You can apply online or with a paper form for a child passport, which you can pick up at the Post Office. The online form is more convenient, but you’re on your own with it, whereas there’s a ‘check and send’ service available with the paper application, via the Post Office.

As with an adult passport you’ll need to include two identical photographs, though the rules about how children and babies must appear in photos are not as stringent as for adults. Children aged five and under don’t have to have a neutral expression and don’t need to be looking straight at the camera. Babies under 12 months can have their eyes closed.

Child passport photos

A mother holds a baby holding a child passport in front of a garden door © Steve Pretty
Child passports are required from birth for international flights © Steve Pretty

I had the baby girl’s taken at our local Snappy Snaps, with her lying on a beanbag, photographed from above. This got around the problem of trying to support her sitting up without my hands appearing in the picture (she was only two weeks old at the time).

Child passport photos have to be countersigned by someone who has known you (the adult applying on behalf of the child) for at least two years. That someone has to be ‘a person of good standing in the community’ – which is a bit nebulous – or someone who works in or is retired from a ‘recognised profession’. You can find a list of accepted professions here. They can’t be related to you, or live at the same address, and they must be a British or Irish passport holder who lives in the UK.
I know several people who have been tripped up by the countersignature thing, and have seen their child’s application delayed as a result, so be careful with this bit. Make sure the person who does your countersigning has included contact details – the passport office do check up.

Child passport paperwork

For most applications for first passports, the only other piece of paperwork you need, in addition to the form and countersigned photos, is your child’s birth certificate (particular circumstances require additional documentation, though, so do read the forms carefully). Child passports currently cost £49, or £58.50 if you use the ‘check and send’ service, and you can pay by card, cash or cheque.

If you’ve filled everything in correctly and sent in the right documents, the passport will be ready in about three weeks. If you need it sooner than that, there is a fast track service to turn around a new child passport within a week. To use that service you have to complete the paper form, attend an appointment in person, and pay a total fee of £122. Note that while adult passports can be processed on the same day, the one-day service isn’t available for child passports.

If you do need to attend an appointment, bear in mind that the passport office in central London has lifts and baby change facilities, but there’s nowhere to sit at the counters where you get your application processed. I’m pleased to report, however, that the guy who did the baby girl’s application for me didn’t blink an eye when I had to undertake a few minutes of emergency stand-up breastfeeding at his desk.
You can find more information on applying for passports for children here.

Other paperwork for travelling with children

In addition to a passport, don’t forget that your child will also need a visa if one is required for your destination. And if you’re ever travelling with your child but without her other parents, you’ll technically need to have a consent letter too. More on all this on my travel documents for baby post.

Public transport with a pushchair

Even an activity as mundane as taking a bus or local train (you can find my post on longer train journeys, including which seats to reserve, here) can be a scary experience the first time you attempt it with a pushchair. It doesn’t take long for this new way of getting around to become second nature, however, once you get the hang of a few key manoeuvres.

Buses

A baby's feet by a sign on the bus about giving up space for wheelchair users
Another day, another opportunity to take off your shoes and socks on the bus

There’s space on most buses to park a couple of buggies, though if someone in a wheelchair wants to get on, they take priority and you’ll either have to fold your pushchair or get off and wait for the next bus. If it’s just you on the bus, try and position your buggy so another one could fit in without you having to get up and faff around with it mid-journey. I usually end up taking the baby girl out of her buggy on the bus, as she’s easily bored, but if that’s not possible, it pays to have a couple of toys or snacks with you to serve as distraction. When it comes to getting off, wait until the bus has stopped before taking off the pushchair brake, then exit backwards.

Trains

A loaded up pushchair on a train
Trains are a slightly trickier prospect, but are worth the additional hassle in terms of increasing your range of options of places to visit. When dealing with stairs, you’ll find yourself relying on the kindness of strangers…a lot. A reassuring number of people offer to help when they spot you at the top of a flight of stairs with a buggy, but it doesn’t always happen. Sometimes you have to pluck up the courage to ask, and sometimes you have to be quite vocal about it. On several occasions I’ve been known to call out, ‘excuse me, man carrying the duffle bag/woman in the trench coat…’  Once you’ve done a particular journey a few times, you get to know which carriage to travel in so that you can get to the stairs before all the other passengers have already rushed away – getting stuck on an empty platform waiting for a potential helper to get off the next train is no fun at all.

Escalators

 
It’s nerve-wracking taking a pushchair on escalators, but actually very doable. As you board a down escalator, keep your focus on the back wheels, positioning them against the upright of the step; the front wheels will be hanging in mid-air. To board an up escalator, position your front wheels against the upright of the step, holding the buggy handle up high so the wheels are level (this time the back wheels will be in mid-air).
Some stations have lifts, which are obviously the safest and easiest option when travelling with a pushchair. The only downside is that beeping doors risk waking a sleeping baby, so I’ll sometimes take the escalator even if there’s a lift.
Finally, and this might be stating the obvious, but try and avoid rush hour. Some of the most stressful times in those first few months after the baby girl was born were on super busy buses and trains, having mistimed my journey home. Not recommended.

Welcome to Baby Adventuring

A mother holds a toddler, a magnificent view behind them, on El Hierro, the smallest of the Canary Islands © Steve Pretty
On El Hierro, the smallest of the Canary Islands © Steve Pretty

I’m a freelance travel and arts journalist and, as of autumn 2016, mother to a very cheery baby girl. This is a practical blog inspired by my travels with her, that I hope will be practical and inspiring for you. Before I get started though, here’s some context.
My partner and I spent years deliberating starting a family, trying to work out how a baby might slot into our busy freelance lives. Travel has been a passion for both of us, as well as important in our work, for as long as we can remember, so finding a way to continue our adventuring with a small person in tow was something we came back to again and again. Every trip we went on, whether for business or pleasure, the conversation would inevitably turn to how we might manage in such a place with a baby. We knew that travelling as a family would be different to travelling as a couple, and that some compromises would be necessary, but we were committed to approaching these new travel adventures with the same spirit that had informed our plans thus far.
There’s only so much you can game these things out of course, so eventually we decided to go for it. Our daughter was born in autumn 2016 and has proved remarkably amenable to gallivanting, accompanying us on work trips and holidays including a city break to Santiago de Compostela, Christmas with the in-laws in the ‘burbs, diving in the Red Sea, camping in drizzly Devon, visiting family in California, and to Glastonbury Festival, as well as countless trips into and across London from our home in Hackney.
Not all these adventures were 100 per cent fun, 100 per cent of the time, but I’d do them all again. (Well, I’d do most of them again. I wouldn’t necessarily recommend taking a four-month-old to Goa for just 10 days; we had a lovely time, but jet lag + heat + baby girl trying to put everything in her mouth = more stress than ideal.)
I’ve learnt a lot this past couple of years and the aim of this blog is to package up some of those lessons to hopefully bolster the confidence of other parents to travel with their babies and toddlers. You don’t need to fly across the globe – baby adventuring is just about continuing to explore the world while your kids are small. For some, that might mean checking out a local arts festival, going camping as a family or taking your baby to the seaside. Others among you will be desperate to pick up where you left off in late pregnancy and whisk your newest family member away to far flung destinations. Most will fall somewhere in between, and this blog will have things in it for all you.
I’ll be asking for your tips too, and inviting you to request topics for me to cover. I hope this can be a space for conversation, an online version of the sort of chat that parents of small children share in WhatsApp groups, in cafes and at the playground. Parenting is largely trial and error, as far as I can tell – but mining your friends and acquaintances for tips certainly increases your chances of success. The same is true for travelling with babies and toddlers – I’d like this blog to be another location for that mining to take place.